Guidance for Authors

Links to:   CONTENT GUIDE   STYLE GUIDE   PEER REVIEWERS   HELP WITH WRITING  RIGHTS AND PERMISSIONS

EWRJ Call for Papers

You are invited to submit:

an article of 5,000-6,000 words in length

a review article of 3,000-5,000 words

an account of 1,000-3,000 words for our ‘Critical Reflections’ section (shorter, focused discussions on a piece of emerging research or on a symposium event).

Submissions are welcome from those working in all fields, and from mainly within the University of Warwick but also other universities worldwide.

 

We are happy to accept submissions at any time for future issues and it may be that you are recommended for publication in the next issue regardless of meeting the official deadline.

We acknowledge that some research fields typically produce articles that are up to 7,000 words in length. Please contact the Editors beforehand if you wish to submit a longer article - exchangesjournal@warwick.ac.uk

As the journal is online and targeted at a broad author- and readership of next-generation researchers, the Editors encourage authors to develop their work with a cross-disciplinary audience in mind, and to include tables, diagrams and links to films, photographs and other websites where appropriate.

Papers will be published on the understanding that the article is an original piece of work, although it may be based on a previously published or submitted-for-review article designed for a different, field-specific audience. We accept submissions from any researcher or group of researchers worldwide. Where possible we encourage early career researchers to be the named or lead author in collaborative work with senior peers.

All material, including footnotes, titles, tables, and quotations, must be prepared according to the style guide (see link above) and appropriate permissions must have been obtained to reproduce any copyrighted images or content.

 

Schedule

A simple overview of the deadlines for the journal throughout the academic year:

OctoberIssue published and new Call for Papers

November – Deadline for papers; submissions reviewed by Editors and Authors notified

December – Articles sent to Peer Reviewers

January – Articles and comments sent to Authors for revision

February – Second Peer Review

March – Authors create final copy; Journal formatted for online publishing

April Issue published and new Call for Papers

May – Deadline for papers; submissions reviewed by Editors and Authors notified

June – Articles sent to Peer Reviewers

July – Articles and comments sent to Authors for revision

August – Second Peer Review

September – Authors create final copy; Journal formatted for online publishing

 

Content Guide

 

The Journal typically includes:

Foreword – by a guest writer invited by the Editorial Board

Editorial – a dicussion on a theme and a summary of the journal content written by the editors

'Exchanges: Conversations With...' - interview articles between a high profile academic and an early career researcher that discuss interdisciplinary topics 

Critical  Reflections –  a short discussion of an aspect of research or an account that discusses the key ideas and debates from Warwick's interdisciplinary events 

Interdisciplinary Articles - from all fields

As the journal is targeted at a broad author- and readership of researchers, we encourage authors to develop their work with a cross-disciplinary audience in mind. This requires careful consideration of the terminology and other prior knowledge needed to interpret the content.

Articles will be published on the understanding that it is an original piece of work, although it may be based on a previously published or submitted-for-review article designed for a different, field-specific audience. In other words, an article that has already been submitted to Nature may be considered but only after it has been significantly redeveloped for a non-science audience, not only in language but also in the way it makes connections with a broad spectrum of work. It is the responsibility of authors to check permissions and citation requirements with the original journal.

Further information on the RIGHTS AND PERMISSIONS is available.

Authors are encouraged to be selective in their Bibliography and provide a Glossary of Terms where necessary. As an online journal, we have the capacity to include tables, diagrams and links to films, photographs and other websites where appropriate, and we positively encourage authors to consider this when tailoring their work to a broader audience.

Please check the STYLE GUIDE before submitting.

We accept submissions from any researcher or group of researchers worldwide. Where possible we encourage early career researchers to be the, or a, lead author in collaborative work with senior peers.

 

Help with Writing

 

The website of journal publishers Taylor & Francis have numerous excellent online guides regarding writing and getting published. See here http://journalauthors.tandf.co.uk/preparation/writing.asp

Warwick’s Centre for Applied Linguistics provides some basic online advice: http://www2.warwick.ac.uk/fac/soc/al/learning_english/leap/writing/

The Learning Development Centre on the University of Warwick campus run academic writing courses and events throughout the year: http://www2.warwick.ac.uk/services/ldc/development/

Although for those writing their first article, the website for Warwick’s Reinvention: an International Journal of Undergraduate Research also has Top Tips: http://www2.warwick.ac.uk/fac/cross_fac/iatl/ejournal/contributors/toptips/

 

 

Rights and Permissions

 

Authors are responsible for obtaining permission from copyright holders for reproducing through any medium of communication those illustrations, tables, figures or lengthy quotations previously published elsewhere. Authors are also responsible for adding these permissions to the acknowledgement footnote that precedes all other notes or crediting the source and copyright of photographs or figures in the accompanying captions.

The journal’s policy is to ask authors to grant us the licence to publish their work, which gives us the exclusive right both to reproduce and/or distribute their article (including the abstract) in printed, electronic or any other medium, and in turn to authorise others (including Reproduction Rights Organisations such as the Copyright Licensing Agency and the Copyright Clearance Center) to do the same. In return the author(s) assert their Moral Right to be identified as the author, and we promise that we will respect their rights as the author(s). That is, we will make sure that their name(s) is/are always clearly associated with the article and, while they do allow us to make necessary editorial changes, we will not make any substantial alteration to their article without consulting them.

Copyright remains with the author(s), however, the author(s) authorise us to act on their behalf to defend their copyright if anyone should infringe it, and to retain half of any damages awarded, after deducting our costs. The author(s) also retain the right to use their own article (provided they acknowledge the published original in standard bibliographic citation form) in the following ways, as long as they do not sell it or give it away in ways which would conflict directly with our interests. The author(s) is/are free to use their article for the internal educational or other purposes of their own institution or company; mounted on their own or their institution’s website; posted to free public servers of preprints and/or articles in their subject area; or in whole or in part, as the basis for their own further publications or spoken presentations.

If you have any queries about copyright please contact the Journal Manager, at exchangesjournal@warwick.ac.uk