Author Guidelines

Article Formats | Copyright | Authorial QualityProduction Schedule
 Style Guide | SubmissionsBlind Review | Peer Review | FAQ

Article Submissions

To submit an article online, or to check the status of any prior submissions, you need to have an account with Exchanges.

Personal data (names, email addresses) entered into this site, will be exclusively used for the journal’s stated purposes, and will not be made available for any other purpose of disclosed to third parties. For further details see also the Privacy Notice below.

Article Formats & Word Limits

Exchanges has a strong heritage of fostering new voices and emerging domain experts within all academic disciplines. We welcome high-quality submissions from researchers working in all academic fields globally, especially first time or early career authors. As a journal with a broad readership, we also encourage paper submissions embracing an interdisciplinary or multidisciplinary research approach.

The Editorial Board invites prospective authors who may be uncertain of their work’s suitability for publication in the journal to engage in conversations with us, prior to submission. Authors are invited to submit articles within the following formats:

  • Conversations*: A dialogue with significant research figures in any field, with a particular focus on their interdisciplinary contributions (3,000-5,000 words).
  • Themed research articles: Original research articles addressing the core theme in that issues call for publications, from any disciplinary realm (4,000-6,000 words).
  • Original research articles: Describing the outcomes, application or impact of any original, unpublished research (4,000-6,000 words).
  • Review articles: Overviews summarising the current state of understanding of a topic, highlighting key papers and authors (3,000-5,000 words).
  • Critical Reflections*: Focussed, critical appraisals typically concerning an area emerging research, a key event or crucial new text (1,000-3,000 words).
*May be non-peer reviewed, at the Editorial Board’s discretion.

Authors considering submitting a critical reflection or conversation article, are strongly encouraged to discuss the proposed content with the Senior Editor or a member of the Editorial Board, prior to submission. This will allow us to scope if the proposed piece will be suitable for Exchange’s diverse readership.

We acknowledge some research fields typically produce articles outside of these word limits. If you are considering submitting an article, which does not conform to our standard requirements, please contact us before submission.

For all queries concerning potential or in progress submissions, please contact the Senior Editor or the Editorial Board.

Deadlines

While Exchanges makes periodic calls for articles, the Editorial Board are happy to accept submissions at any time for future issues. Depending on the outcome of review and duration of any copyediting process, your submission may be recommended for publication in the next issue, regardless of meeting any call for publication deadlines.

Publication Fees

Publication fees (APCs) are not charged to Exchanges’ authors. As a scholar-led, diamond open access title, the operating and management costs for Exchanges are largely met by the University of Warwick, supported by intellectual labour contributions from our peer reviewers and Editorial Board members.


By choosing to submit to the journal, authors grant Exchanges the licence to publish their work, which also gives us the exclusive right both to reproduce and/or distribute their article (including the abstract) in printed, electronic or any other medium, and in turn to authorise others (including Reproduction Rights Organisations such as the Copyright Licensing Agency and the Copyright Clearance Center) to do the same. In return the author(s) assert their Moral Right to be identified as the author, and we promise that we will respect their rights as the author(s). That is, we will ensure their name(s) will always be clearly associated with the article and, while they permit Exchanges to make necessary editorial changes, we will not make any substantial alteration to their article without consulting them.

Copyright remains with the author(s), however, the author(s) authorise us to act on their behalf to defend their copyright if anyone should infringe it, and to retain half of any damages awarded, after deducting our costs. The author(s) also retain the right to use their own article (provided they acknowledge the published original in standard bibliographic citation form) in the following ways, as long as they do not sell it or give it away in ways which would conflict directly with our interests. The author(s) are permitted to use their article:

  • For the internal educational or other purposes of their own institution or company.
  • To mount it on their own or institution’s website, including deposit to their institutional open access research repository.
  • To post it to free public servers of preprints (subject repositories) and/or articles in their subject area.
  • To utilise it in whole or in part as the basis for their own further publications or spoken presentations.

Rights and Permissions

Authors are responsible for obtaining permission from copyright owners (rights holders) for reproducing within their articles those illustrations, tables, figures or lengthy quotations previously published elsewhere. This is commonly termed obtaining 3rd party copyright clearance. Authors are also responsible crediting the source and copyright of any included items (e.g. photographs or) figures in the accompanying captions. If you need more advice on seeking permissions, then speak to your organisation’s Copyright Advisor, often to be found in your institutional library.

All material, including footnotes, titles, tables, and quotations, must be prepared according to our Style Guide, and authors must have obtained appropriate permissions from any rights holders to reproduce any third-party copyrighted images or content for publication.


Authorial Quality

While Exchanges has a rich heritage of providing a publishing platform for first-time and ECR authors, an expectation remains that submitted articles are constructed to a sufficiently high degree of academic quality. The Editorial Board can make constructive suggestions for improvement in structure and language as part of the review process. However, Exchanges does not offer a redrafting service, and articles which do not meet a sufficiently professional authorial standard in terms of formatting, layout and construction will be declined at the point of submission. Hence, authors are strongly advised to consult the Style Guide and Peer Reviewer Guidance for further advice before submission.

Originality

Articles will be published on the understanding that they are an original piece of work. At the point of initial submission, all prospective articles undergo automated originality checking, which may result in the paper being declined for publication. The Editorial Board will communicate with authors of declined papers and advise where restructuring, reformatting or revision potentially could make an article suitable for future resubmission.

Papers based on a previously published articles designed for a different, field-specific audience, or as translations from non-English originals, may be considered for publication by Exchanges. For example, an article which has already been published elsewhere in a specialist journal title may be considered, but usually only after it has been significantly redeveloped for a non-specialist academic audience. This means the article will require revisions not only in language but also in the way it addresses a broader and interdisciplinary readership.

Where an article is a revised version of a prior publication, it is the author(s)’ responsibility to check any permissions or citation requirements in their agreement with the original journal. Additionally, the Editorial Board must be notified at the point of submission that the article represents a modification of a prior publication. Failure to do so, may see the article declined during originality checking.

Lead Authors

We accept submissions from any individual researcher or group of researchers worldwide. As a journal with an explicit mission to foster quality early career researcher (ECR) publication, where possible we encourage early career researchers to be the lead author in any collaborative piece authored with more senior collaborators.

References & Media

Authors are encouraged to be selective in their references, and given Exchanges’ wide disciplinary readership, where appropriate provide a glossary of terms. As an online journal, Exchanges has the capacity to include tables, diagrams and links to audio-visual media, photographs along with other websites. We encourage authors to consider including this kind of media when tailoring their work for a broader audience, if considered an appropriate aid for potential readers. See the Style Guide for more on including multi-media, images and audio visual materials.

Writing Assistance

If you need further support in developing an effective scholarly voice or effective academic writing techniques, seek out the local researcher training courses at your institution. Additionally, the following resources may also be of use:


Production Schedule

To ensure articles published with Exchanges are of sufficiently high academic quality, all submissions undergo a series of reviews, revisions and editing as part of the publication process. For some articles this may be a time-consuming process, while others may progress more smoothly. As a rule of thumb, the better the quality and formatting of the original article, and the more readily an author can respond to any editorial requests, the more likely its progression to publication will be easier. The following provides a guide to Exchanges’ submission procedure, as an aid to authors in understanding their article’s progression to publication.

  • Submission: The initial submission is reviewed by the Senior Editor for scope, suitability and originality. It is also reviewed to ensure that the Exchanges’ Style Guide has been sufficiently closely adhered to. Articles failing to meet these criteria will be declined for publication.
  • Editor: Suitable articles will be assigned to a member of the Editorial Board to act as its Editor and guide it through the peer-review and copyediting process.
  • Identifying Reviewers: Editors are also responsible for locating and engaging peer-reviewers, which may take some time for articles in new, emerging or unusual disciplinary areas. Peer-reviewers are under no obligation to accept an invitation to review, and a number of different reviewers may need to be approached before a sufficient number of them accept the assignment.
  • Review: Once peer-reviewers have accepted, the anonymised article is released to them to review. Normally, they have just under a month to complete the review, but as many of our reviewers are senior academics at times they may require extensions to this period.
  • Revisions: The article’s assigned editor will collate the reviewer comments, and in consultation with the Senior Editor, decide whether to accept the article for publication, require author revisions or decline for publication. Where minor or major author revisions are required, the editor will inform authors of the recommended amendments to bring their article up to publishable quality. Where major revisions are required, when the author resubmits the amended article, it will normally be returned to the original reviewers to check if it has been sufficiently improved. If not, it may be declined for publication at this stage.
  • Copyediting: Articles deemed to have successfully passed the previous stage, then move to copyediting where their assigned editor puts the revised article into our publication template. Authors will have an opportunity to review this publication formatted layout, before it is passed to proofreading and journal production.
  • Production: The Senior Editor reviews the document and makes any final layout modifications, before scheduling the article for publication in a forthcoming issue. On occasion they may need to come back to an author if there are any aspects about the article’s layout which require clarification, although this is the exception to the norm.
  • Publication: Once the article has been published, you should receive an automated email to notify you of its publication, including a direct link.

Where you are unsure as to your submitted article’s current status, contact your assigned editor using the journal’s online system to request more information. However, if you are uncertain how to do this contact any Editorial Board member or the Senior Editor directly.